The Meditation Centre is a welcoming place for you to find calm and clarity. It was founded in 1999 and established as a charity in 2002. The charitable objective of the charity is:
To further education by teaching the understanding and experience of meditational and other wellbeing practices. To preserve and protect mental and physical health by using meditation and other wellbeing practices as a way of promoting healing and relieving stress.
Our vision is two-fold:
Firstly we aim to be a Centre of Excellence in the teaching of meditation and training of meditation teachers within the UK.
Secondly we aim to actively raise awareness and celebrate that meditation is a universal tool which brings us to a deeper understanding of the natural rhythms and cycles of our own lives and that of the planet on which we live.
This vision is based on our belief that a universal meditation practice and relationship with the natural world together foster a deeper understanding of the inter-connectedness of all things leading to better health, well-being and overall living in harmony…
This vision has produced The Meditation Centre’s Mission Statement:
Our Mission Statement:
The Meditation Centre is a safe place of peace and spiritual nourishment which enables hearts to open. The Centre’s teachers offer universal, accessible meditation practices which foster a deeper understanding of natural cycles and rhythms, and the inter-connectedness of all things. This understanding leads to better health, wellbeing and overall living in harmony. The Centre is dedicated to all those who seek to be the change they want to see in the world…
As a charity The Centre has a Board of Trustees, a Director, Teachers and a Management Team. There is also a group of Friends who support the charity’s aims and objectives.
The practices taught and experienced at the Meditation Centre are age-old and universal and suitable for those of any faith, belief or lifestyle.
We run courses, retreats, teacher training and special events. The Centre is also available for hire.
THE MEDITATION CENTRE PRIVACY NOTICE
We, The Meditation Centre (also referred to as “we”, “us”, or “our”) are a registered charity in England (Charity number 1076345). Our registered address is Flintergill, Dent, Cumbria, LA10 5QR.
THE PURPOSE OF THIS NOTICE
This Notice is designed to help you understand what kind of information we collect in connection with our services and how we will process and use this information. In the course of providing you with services we will collect and process information that is commonly known as personal data.
This Notice describes how we collect, use, share, retain and safeguard personal data.
This Notice sets out your individual rights; we explain these later in the Notice but in summary these rights include your right to know what data is held about you, how this data is processed and how you can place restrictions on the use of your data.
WHAT IS PERSONAL DATA?
Personal data is information relating to an identified or identifiable natural person. Examples include an individual’s name, age, address, date of birth, gender and contact details.
Personal data may contain information which is known as special categories of personal data. This may be information relating to and not limited to, an individual’s health, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic and biometric data, or data relating to sexual orientation.
PERSONAL DATA WE COLLECT
In order for us to provide a service for you, we will collect and store personal data about you.
You may provide us with personal data when you contact us via the telephone, when writing to us directly or where we provide you with paper based forms for completion or we complete a form in conjunction with you.
The data will never be shared to third parties other than if you opt-in to receiving our newsletter when we will share your name and email address with the organisation Mailchimp for the sending out of our quarterly newsletter.
Where we collect data directly from you, we are considered to be the controller of that data i.e. we are the data controller. Where we use third parties to process your data, these parties are known as processors of your personal data.
A data ‘controller’ means the individual or organisation which, alone or jointly with others, determines the purposes and means of the processing of personal data.
WHY DO WE NEED YOUR PERSONAL DATA?
If you have provided information to opt-in to our newsletter, we will use your personal data to keep you updated of our services via an email marketing newsletter. If you have completed a paper form when attending one of our courses, we will keep the data in line with our insurance requirements.
We will retain your personal data for a period of 7 years at the end of any contractual agreement. The retaining of data is necessary for insurance purposes. Please contact our Data Privacy Representative at email@example.com if you object to the use of, or you have any questions relating to the use of your data, the retention of your personal data or the use of profiling and automated decision making services/tools and techniques.
You can opt out of receiving marketing services by e-mailing firstname.lastname@example.org
Individuals are provided with legal rights governing the use of their personal data. These grant individuals the right to understand what personal data relating to them is held, for what purpose, how it is collected and used, with whom it is shared, where it is located, to object to its processing, to have the data corrected if inaccurate, to take copies of the data and to place restrictions on its processing. Individuals can also request the deletion of their personal data.
These rights are known as Individual Rights under the Data Protection Act 2018. The following list details these rights:
– The right to be informed about the personal data being processed;
– The right of access to your personal data;
– The right to object to the processing of your personal data;
– The right to restrict the processing of your personal data;
– The right to rectification of your personal data;
– The right to erasure of your personal data;
– The right to data portability (to receive an electronic copy of your personal data);
– Rights relating to automated decision making including profiling.
Individuals can exercise their Individual Rights at any time. As mandated by law we will not charge a fee to process these requests, however if your request is considered to be repetitive, wholly unfounded and/or excessive, we are entitled to charge a reasonable administration fee.
In exercising your Individual Rights, you should understand that in some situations we may be unable to fully meet your request, for example if you make a request for us to delete all your personal data, we may be required to retain some data for taxation and for regulatory and other statutory purposes.
You should understand that when exercising your rights, a substantial public or vital interest may take precedence over any request you make. In addition, where these interests apply, we are required by law to grant access to this data for law enforcement, legal and/or health related matters.
If you require further information on your Individual Rights or you wish to exercise your Individual Rights, please contact our Data Privacy Representative by e-mailing email@example.com
PROTECTING YOUR DATA
We will take all appropriate technical and organisational steps to protect the confidentiality, integrity, availability and authenticity of your data.
DATA PRIVACY REPRESENTATIVE
To ensure data privacy and protection has appropriate focus within our organisation we have a Data Privacy Representative who reports to our Board of Trustees. The Data Privacy Representative is Catherine Morris
If you are dissatisfied with any aspect of the way in which we process your personal data please contact our Data Privacy Representative. You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office (ICO). The ICO may be contacted via its website which is https://ico.org.uk/concerns/, by live chat or by calling their helpline on 0303 123 1113.
HOW TO CONTACT US
If you have any questions regarding this Notice, the use of your data and your Individual Rights please contact our Data Privacy Representative at The Meditation Centre, Flintergill, Dent, Cumbria, LA10 5QR or by e-mailing firstname.lastname@example.org or by telephoning 07582 017396.
Version: May 2018
The Meditation Centre Safeguarding Policy
The purpose of this policy is to protect people, particularly children and at-risk adults from any harm that may be caused due to their coming into contact with The Meditation Centre. This includes harm arising from:
• The conduct of personnel associated with The Meditation Centre.
• The design and implementation of The Meditation Centre’s programmes and activities.
• Any private hire activity.
The policy lays out the commitments made by The Meditation Centre and informs all associated personnel of their responsibilities in relation to safeguarding.
This policy does not cover:
• Sexual harassment in the workplace or safeguarding concerns in the wider community not perpetrated by The Meditation Centre or associated personnel.
What is safeguarding?
In the UK, safeguarding means protecting peoples’ health, wellbeing and human rights, and enabling them to live free from harm, abuse and neglect
We understand it to mean protecting people, including children and at-risk adults, from harm that arises from coming into contact with our teachers or programmes.
Further definitions relating to safeguarding are provided in the glossary below.
• All individuals contracted by The Meditation Centre.
• Associated personnel whilst engaged with work related to The Meditation Centre including but not limited to the following: consultants; volunteers; contractors; trustees, programme visitors including journalists, celebrities and politicians.
The Meditation Centre believes that everyone we come into contact with, regardless of age, gender identity, disability, sexual orientation or ethnic origin has the right to be protected from all forms of harm, abuse, neglect and exploitation. The Meditation Centre will not tolerate abuse and exploitation by any personnel associated with the Centre.
This policy will address the following areas of safeguarding: child safeguarding and vulnerable adult safeguarding.
The Meditation Centre commits to addressing safeguarding throughout its work, through the three pillars of prevention, reporting and response.
The Meditation Centre will:
• Ensure all individuals contracted by the Centre have access to, are familiar with, and know their responsibilities within this policy.
• Design and undertake all its programmes and activities in a way that protects people from any risk of harm that may arise from their coming into contact with The Meditation Centre. This includes the way in which information about individuals in our programmes is gathered and communicated.
• Implement appropriate safeguarding procedures when deploying associated personnel
• Ensure all associated personnel understand safeguarding at a level commensurate with their role at The Meditation Centre.
• Retain the right to quality-check all courses/events at the Centre to ensure they fit the Centre’s aims and philosophy.
• Follow up on reports of safeguarding concerns promptly and in a professional way.
RESPONSIBILITIES OF ASSOCIATED PERSONNEL
The Meditation Centre associated personnel must not:
• Engage in sexual activity with anyone under the age of 18.
• Sexually abuse or exploit children.
• Subject a child to physical, emotional or psychological abuse.
• Engage in any commercially exploitative activities with children including child labour or trafficking.
The Meditation Centre associated personnel must not:
• Sexually abuse or exploit at-risk adults.
• Subject an at-risk adult to physical, emotional or psychological abuse.
Additionally, The Meditation Centre associated personnel are obliged to:
• Contribute to creating and maintaining an environment that prevents safeguarding violations and promotes the implementation of the Safeguarding Policy.
• Report any concerns or suspicions regarding safeguarding violations by any Meditation Centre associated personnel to the Centre Director or Chair of Trustees as appropriate.
The Meditation Centre will ensure that safe, appropriate, accessible means of reporting safeguarding concerns are made available and will investigate relevant complaints from external sources such as members of the public, partners and official bodies.
How to report a safeguarding concern. Anyone having a complaint or concern relating to safeguarding should report it immediately to the Centre Director or Chair of Trustees as appropriate.
Director – email@example.com
Trustees – DMCSafeguarding@outlook.com
The Meditation Centre will follow up safeguarding reports and concerns as appropriate and will apply appropriate disciplinary measures to any Centre personnel found in breach of policy.
It is essential that confidentiality is maintained at all stages of the process when dealing with safeguarding concerns. Information relating to the concern and subsequent case management should be shared on a need-to-know basis only, and should be kept secure at all times.
GLOSSARY OF TERMS
Child – A person below the age of 18.
Coercive control – Coercive control is an act or a pattern of acts of assault, threats, humiliation and intimidation or other abuse that is used to harm, punish, or frighten their victim.
Harm – Psychological, physical and any other infringement of an individual’s rights. Psychological harm – Emotional or psychological abuse, including (but not limited to) humiliating and degrading treatment such as offensive name-calling, constant criticism, belittling, persistent shaming, isolation or any attempt to misuse the teaching of meditation practices eg to encourage irrational beliefs in participants or to take advantage of individuals vulnerable to suggestion, emotional abuse or coercive control.
Safeguarding – In the UK, safeguarding means protecting peoples’ health, wellbeing and human rights, and enabling them to live free from harm, abuse and neglect
Safeguarding means taking all reasonable steps to prevent harm, particularly sexual exploitation, abuse and harassment from occurring; to protect people, especially vulnerable adults and children, from that harm; and to respond appropriately when harm does occur. This definition draws from our values and principles and shapes our culture. It pays specific attention to preventing and responding to harm from any potential, actual or attempted abuse of power, trust, or vulnerability, especially for sexual purposes.
Safeguarding applies consistently and without exception across our programmes. It requires proactively identifying, preventing and guarding against all risks of harm, exploitation and abuse and having mature, accountable and transparent systems for response, reporting and learning when risks materialise. Those systems must be survivor-centred and also protect those accused until proven guilty.
Sexual abuse – The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Sexual exploitation – The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. This definition incudes human trafficking and modern slavery.
Survivor – The person who has been abused or exploited. The term ‘survivor’ is often used in preference to ‘victim’ as it implies strength, resilience and the capacity to survive, however it is the individual’s choice how they wish to identify themselves.
At-risk adult – Sometimes also referred to as vulnerable adult. A person who is or may be in need of care by reason of mental or other disability, age or illness; and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.
Agreed by Trustees on 24.07.2020
Due for review – July 2022
(Adapted from a policy provided by www.bond.org.uk)